Privacy Policy
Negoti8 turns an uploaded quote into a counter-offer email. This policy explains, in plain language, what we collect, how we use it, who processes it, and the choices you have.
What We Collect
- OAuth profile information— your name, email address, and avatar from Google or Apple sign-in. We use this only to identify you and maintain your session. We never receive your password.
- Uploaded quote documents— the PDFs or photos you upload. Their content is sent to Google's Gemini AI to extract line items and prices and to draft your counter-offer. The uploaded file is deleted after processing.
- Anonymous product analytics— if you consent to analytics cookies, PostHog records anonymous usage events (such as which features you use) that are not linked to your identity.
Quote Documents & the AI Provider
To read your quote and write a reply, the document's content is transmitted to Google (Gemini API). Google processes it under the Gemini API terms. The uploaded file itself is deleted after processing; we do not retain the original document.
Anonymized Market-Data Statistics
We derive anonymized, aggregate pricing statistics from quotes that pass through Negoti8. These statistics are stored with no name, email, user ID, file, or raw text— only a canonical service category, the amounts, a coarse location, and a per-period, non-reversible hashed token. They are aggregated into cohort benchmarks that are published only when a cohort is large enough (k-anonymity suppression), so no individual can be singled out.
The legal basis is our legitimate interest (GDPR Art. 6(1)(f)), not consent. We never sell personal data — only anonymized aggregates, and any data licensee is contractually barred from re-identifying anyone.
Right to object (GDPR Art. 21): the toggle below excludes your quotes entirely from this pipeline. Your counter-offers are unaffected.
Your Choices — Market Data & Intent
Exclude my quotes from market-data & intent
We create anonymized, aggregate pricing statistics from uploaded quotes under our legitimate interest. Turn this on and your quotes are excluded from both the anonymized pricing dataset and the pseudonymous intent layer. Your counter-offers are unaffected.
Pseudonymous Ad-Relevance
Only if you enable advertising cookies, we record a pseudonymous in-market signal keyed to an anonymous advertising ID — never your name, email, or user ID. This signal is time-limited and auto-deleted, and is used to show more relevant ads and to build aggregate audiences (also suppressed below a minimum cohort size). The market-data opt-out above also disables this layer.
Cookies & Consent
- Essential cookies— always on; required for sign-in and session. Not subject to consent.
- Analytics cookies— loaded only with your consent (PostHog).
- Advertising cookies— loaded only with your consent (Google AdSense).
These are managed via the cookie banner and are separate from the market-data opt-out above.
Third-Party Services
- Google— OAuth sign-in, the Gemini API for quote processing, and AdSense advertising (with your consent).
- Apple— OAuth sign-in.
- PostHog— anonymous product analytics, loaded only with your consent.
Your Rights
- Sign out at any time to end your session immediately.
- Change your cookie choices via the cookie banner.
- Use the market-data opt-out above to exclude your quotes from the anonymized pricing dataset and the pseudonymous intent layer.
- Request deletion of your account data by contacting us (see below).
No Re-Identification Commitment
We do not attempt to re-identify anonymized or aggregate data, and we contractually prohibit any recipient of that data from doing so. We do not sell personal data.
Contact
For privacy inquiries, contact [email to be added].
Last Updated
May 17, 2026